<img height="1" width="1" style="display:none" src="https://www.facebook.com/tr?id=1119689118113199&amp;ev=PageView&amp;noscript=1">

Ease the Way Blog

Improve patient comfort and satisfaction with weekly advice
delivered directly to your inbox.

Need Help Navigating Medical Device Approvals - Download Now

Important Risk and Safety Information for Gebauer’s Pain Ease® and Gebauer’s Ethyl Chloride®:

Do not spray in eyes. Over spraying may cause frostbite. Freezing may alter skin pigmentation. Use caution when using product on persons with poor circulation. The thawing process may be painful and freezing may lower resistance to infection and delay healing. If skin irritation develops, discontinue use. CAUTION: Federal law restricts this device to sale by or on the order of a licensed healthcare practitioner.

Gebauer’s Pain Ease Only:

Apply only to intact oral mucous membranes. Do not use on genital mucous membranes. Consult your pediatrician when using on children 4 years old and younger.

Gebauer’s Ethyl Chloride Only:

Published clinical trial results support the use in children 3 years of age and older. Ethyl chloride is FLAMMABLE and should never be used in the presence of an open flame or electrical cautery equipment. Use in a well-ventilated area. Intentional misuse by deliberately concentrating or inhaling the contents can be harmful or fatal. Do not spray in eyes. Over application of the product may lead to frostbite and/or altered skin pigmentation. Cutaneous sensitization may occur, but appears to be extremely rare. CAUTION: Federal law restricts this device to sale by or on the order of a licensed healthcare practitioner.

Join our social networks

Connect Follow Connect

What Is a Medical Practice Management System?

By: Bethany Nock | On: May 31, 2017

medical-practice-management-system.jpgWhile every physician shares the primary responsibility of providing the best possible care to their patients, private practice physicians have the added challenge of running a business.

Managing a private practice can be expensive and exhausting, which is why physicians carefully choose their support staff — they want to make sure the clinic is filled with a team who can handle the administrative burdens so they can focus on patient care.

Once a physician has hired the best personnel for their clinic, the next step to ensuring the practice is run as efficiently as possible is to adopt a medical practice management system. A medical practice management system is a type of healthcare software that manages the day-to-day operations of a clinic, such as appointment scheduling, billing and other administrative tasks.

Here's what private practice physicians need to know about the basic components of a medical practice management system.

Appointment Scheduling

Medical practice management systems allow physicians and office staff to quickly book and confirm appointments and manage schedules across multiple providers, locations and days of the week. Many systems also allow patients to book their own appointments online.

One of the biggest hurdles clinic staff face when it comes to scheduling is the need to simultaneously ensure each physician’s time is appropriately allocated for patient visits as well as conference calls and other miscellaneous meetings. Medical practice management systems give staff members real-time insight into each provider’s availability, allowing them to instantly identify potential scheduling conflicts. The software also helps clinic staff avoid (or reduce) double-bookings.

Additionally, most systems can send text or email appointment reminders to patients, helping to reduce no-shows.

Organizing Patient Data

A medical practice management system lets physicians and their staff quickly enter and access not only basic patient information — for example, the patient’s name, address, telephone number, birthdate, employer and insurance provider — but also extensive clinical data, such as medical history, medications and reasons for past visits.

Medical practice management systems can also automatically verify a patient’s insurance coverage prior to the patient’s visit.

Billing and Claims Processing

Medical practice management systems prepare billing statements and generate electronic claims based on patient encounters. The system scans bills and claims to ensure that they not only follow payor regulations but also include correct diagnosis codes. If the system identifies an error or conflicting information which could potentially delay payment, staff members receive a notification so the problem can be resolved. They’ll also be alerted if claims or patient payments are overdue.

If the medical practice management system is cloud-based, new billing and procedural codes and rules will automatically update, ensuring that the practice never uses outdated codes.


To ensure the clinic is running as efficiently as possible, physicians and their staff need access to detailed information on practice performance.

Medical practice management systems provide comprehensive data on many aspects of the clinic, such as

  • How often a patient no-shows for their appointment
  • How long staff members are spending on tasks
  • How quickly payors reimburse claims
  • How the clinic is performing against Meaningful Use objectives
  • How long a claim has been in accounts receivable

With this information, physicians and their staff can identify opportunities for improvement, reduce wasteful spending and increase the overall productivity of the clinic.

While more advanced medical practice management systems can require a substantial investment up front, a handful of software providers offer their solution for free. Whether the clinic opts for a paid or free version, a medical practice management system is a great way for private practices to boost efficiency and increase timely reimbursements.

Would you like to increase revenues and decrease expenditures? Read our free e-book, Stop the Budget Bleed: How Private Physicians Can Reduce Spend. Higher Revenues, Happier Patients Lower Costs - Learn More